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PLEASE NOTE: While your school may have a single camp coordinator it is your responsibility to plan your camp for your class.

1. Your first job in the organisation of your camp is to be aware of the expectations of this centre and its staff - go to - "Notes for Teachers".

2. View Familiarisation Session to understand the requirements of running a successful camping experience for you and your students.

3. Consider your sustainability focus by looking at the four options offered at our centre.

4. Once you have selected your sustainability focus use the following form to provide us with the information we need to plan your camp - "Plan Your Camp". From the details provided on this form we will plan a draft program for your group and email it to you.

5. Follow the checklist below!

A ten week checklist of everything you will need to think about and complete in the run up to your camp. This list is specifically designed to ensure you and your class are appropriately prepared for your visit.

Ten Weeks to Go -

  1. Check out camp costs (don't forget to book transport and calculate costs)

  2. Catering

  3. Send first letter to parents (camp details - dates, activities, approx. cost etc.).

  4. Download a copy of our A3 colour poster for your room - Poster

  5. Make sure you have the required amount of adult supervision​.

Nine, Eight, Seven Weeks to Go -

  1. Complete "Excursion Planner" on OneSchool. Your school will need some documentation on Risk Management.

  2. Check out the Pre and Post Visit Activities that might help your students prepare for or follow up from your camp. 

Six, Five Weeks to Go -

1. Send a second letter to parents, including:

2. Send a separate letter home ​to the parents that will accompany you on camp​

Four Weeks to Go - 

  1. Organise your night time activities

Three, Two Weeks to Go -

1. Focus on camp - the following needs to be looked at with your​ class. Here is a Camp Booklet Exemplar​ that may assist with this task.

​• Location
• Our Camp
• Rules
• Code of Conduct
​• School Behaviour Management Plan​ (summary)
• Behaviour Register Form​
• What to Bring
• Timetable (emailed to you)
• Waste Management

2. Organize accommodation groups

​Black Gully Campus - Tents (4 per tent, no less than 3 unless prior arranged)

Send in list for Barron River Campus - Dorms

3. Collect Consent Forms.

4. We would prefer that each class stay together in the same group working with their teacher. Complete the Group List, one for each class/ camp group (larger school groups will work in a Colour Group as per your timetable), and email or fax to TEEC two weeks before your arrival.

Seven Days to Go -

  1. Send through your final numbers and adult alert list​ (doc 226MB)

  2. Send through your student alert list (doc 226MB) (one for each class [camp]group)

  3. Make copies of Accommodation Groups and Timetable (to be displayed in kitchen).

  4. Schools camped at "Black Gully" will also need their Duty Groups, Duty Roster printed for display. 

  5. Review with your class what to bring and what not to bring.

Camp Week - Bring with you!

  1. Know your exact numbers.
  2. First Aid kit for your trip.
  3. A copy of: