View Familiarisation Session to understand the requirements of running a successful camping experience for you and your students.
Consider your sustainability focus by looking at the options offered at our centre.
Use the following form to provide us with the information we need to plan your camp - 'Plan Your Camp'. From the details provided on this form we will plan a draft program for your group and email it to you.
Plan for your students with special needs.
Follow the ten week camp planning checklist below. This list is specifically designed to ensure you and your class are appropriately prepared for your visit.
Review camp costs and book transport.
Send first letter to parents outlining camp details (dates, activities, approx. cost etc.)
Download a copy of our A3 colour poster for your room - Poster
Ensure you have organised the required adult supervision for all groups.
Catering:
Complete "Excursion Planner" on OneSchool (EQ Schools) or your school's relevant documentation. Your school will need some documentation on Risk Management.
Review Pre and Post Visit Activities that might help your students prepare for or follow up from your camp.
1. Send a second letter to parents, including:
2. Send a separate letter home to the adults who will assist you on camp.
Black Gully Campus - Tents (4 per tent, no less than 3 unless by prior arrangement)
Barron River Campus - Dorms
Camp Groups - We would prefer that each class stay together in the same group working with their teacher.
Complete a Group List for each class group. There should be one list for each class/group. TEEC will assign a colour to each Camp Group as per the program.
Email completed Group Lists, Student Alerts and Dietary Requirements, Final Numbers and Adult Alert List to TEEC at least 10 days before your camp.
EQ schools can make things easier for themselves by using OneSchool
ONESCHOOL>Homepage>Reports>Student Management>Lists>Dynamic Student List Report>Select Class/Yr level>Report Render Type> Excel> Generate Report>Open>Copy and Paste.
Both Campuses
Prepare your class by:
or use:
Send through your final numbers and adult alert list (DOC, 24KB)
Send through your student alert list (DOC, 23KB) (one for each camp group)
Send through your Group Lists (DOC, 24KB) (one for each camp group)
Schools camped at "Barron River" need to send through your accommodation student lists (see above)
Print copies of Accommodation Groups, Program, Duty Groups and Duty Roster for display
Review with your class what to bring and what not to bring.
The exact numbers of students and adults on camp
First Aid kit and student medication for your trip.
A supply of spare water bottles and hats for students
A copy of:
your final numbers and adult alert list (DOC, 24KB)
your student alert list (DOC, 23KB) summary of any medical and other conditions of which we should be aware (signed by your Principal). Attach copies of any 'Medical Management Plans' (Part C of consent Form).
An Administration of Medication Form.
All 'Consent Forms'. Please note that it is our school policy to keep these all in one central location onsite. This allows anyone who needs access to have it. If your school requires you to carry consent forms with you wherever you go on camp you will need to bring an extra set.